Public Holidays
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Public Holiday NOT Worked
When an employee takes the day off for a public holiday, this can be entered in the normal way by entering "P" into the green description area on the TimeSheet Alternatively you can double click to bring up a list of leave types:
When you do this, a further window will appear verifying the amount to pay for the public holiday. You can select the amount, or make your own calculation if required and enter the amount. For a salaried employee the dollar amount for a public holiday not worked will usually be zero - eg 1 day and $0.00 as the amount would be included in the salary.
Using the "P" code in the green area means that the actual date of the public holiday will be recorded in the employees pay history for future reference. This also means the public holiday details will show on the payslip. To have individual days shown on the payslip, tick the box "Individual Days" which is on the "Payslip tab" under "Enter Current Pay".
This option "Individual Days" can be turned on or off for any employee at any time.
Public Holiday Worked
If on the other hand this is a public holiday worked, you would enter "W" instead of "P", then the number of hours worked on the public holiday.
Note that the rate amount is 1 and a half times the hourly rate.
If this is a day the employee would usually have worked, then an alternative holiday will be accrued for the employee. This is shown underneath the days:
You can override the days to accrue if you need to for any reason. Note that the Holidays Act says a whole day must be accrued, no matter how many hours were worked - even if only half an hour was worked, a whole day would need to be accrued.
Alternative Holiday Not Accruing
If you find that the alternative holiday does not automatically accrue, this can happen for the following reasons:
- If the day worked was not a day the employee usually works, then a day will not accrue. For example, if you have defined the
employees regular days as Monday to Thursday, but have zero hours on Friday, then entering a public holiday worked on a Friday
will not accrue a day. - If you have entered the hours worked into the overtime area instead of entering "W" into the green leave area, a day will not accrue.
In any case, you can override the days to accrue, depending on your situation.