Pay part of a day as Sick Leave

If you have sick leave set up to be recorded in days, you can still pay just part of a day or a few hours of sick leave.

This is done by entering a decimal part of a day into the units field. For example, if the employees normal day is 8 hours and you want to pay 2 hours as sick leave, you would pay 0.25 days. Round to the nearest two decimal places - for example if a normal day is 7.5 hours, and 1 hour is to be taken as sick leave, enter 0.13 hours (1 / 7.5 = 0.1333333, rounded to 2 decimal places is 0.13).

You can also override the amount if required.

Example:
Employee works 8 hours per day, and is paid $20 per hour. The employee wishes to take 1 hour as sick leave.

If you notice any rounding differences, you can do one of the following:

1. Leave it as it is and let the employee have the extra few cents (for example an extra 80 cents above). This is probably the easiest thing to do.

 

2. If the employee is getting a few cents lower you might have rounded down instead of up - add an extra .01 to the units. For example if you had used 0.12 days above you would end up with $159.20 as the total for the day. Changing this to 0.13 changes to $160.80 as above.

 

3. You could change the "Total" amount. In the above example, you can see the $160 per day times 0.13 days gives $20.80 instead of the hourly rate of $20. You can change this by clicking in the Total box where the $20.80 is showing and change this to $20.00:

The rate will recalculate for this change - this is ok as the units and total are the important figures here.

In many cases this wont be a problem - especially in the cases of half a day and quarter of a day which round to 2 decimal places quite nicely.

 

4. If you do not want any differences of even a few cents, and the above step 3 proves to be a bit hard to do, you could change the ordinary hours instead. In the above example changing the 7 hours to 6.96 will force the line total to $160.
eg: 6.96 ord hours x $20 plus 0.13 days x $160 gives a total for the day of $160.
Alternatively, making the sick leave units 0.12 days and the ordinary hours 7.04 gives the result of $160.
eg: 7.04 ord hours x $20 plus 0.12 days x $160 gives a total for the day of $160.
You may need to just try a couple of changes to the ordinary hours until the line total ends up at the figure you require.