The full message is usually "This cannot be changed since some employees have holiday pay in their current pay".

This may appear if you are trying to change some of the Payroll Setup but one or more employees have holiday pay in their current pay.

It may also occur if an employee who is no longer active had some holiday pay in their current pay record at the time they were made "non-active".

 

To check first:

You may find that after you have processed the current payrun you can make the change you need to make.

If you need to make the change before completing the current pay run, go to "Enter Current Pay" and check each employee to see which ones have holiday pay in their current pay. If any are found, ensure the employee is first set to "Not to be paid" (ie the word "No" shows beside "To be paid this payrun"), then go to their time sheet and remove any holiday pay. There may be more than one employee. You should now be able to make the change to the setup.

If you changed any employees to "Not be paid", ensure that you go back and set them to be paid again before processing the payrun!

Also, if you removed any employees holiday pay ensure you re-enter this before processing the pay!

 

Next Step

If the above does not solve the problem, then there may be an employee who is no longer active who has some holiday pay sitting in their current pay record. You can have non-active employees listed under "enter current pay" as follows:

1. From Payroll Pro, select File then General Program Options.
2. Click the "Standard" tab.
3. In the box “Other Program Options” locate the option “Show non active employees in pay details entry". If this is not ticked, click once to select (tick) it.
4. Click OK

 

Now run Payroll Pro again, and non-active employees will be listed under "Enter Current Pay". As above, go to "Enter Current Pay" and check each employee to see which ones have holiday pay in the current pay. If any are found, ensure the employee is first set to "Not to be paid" (ie the word "No" shows beside "To be paid this payrun"), then go to their time sheet and remove any holiday pay. There may be more than one employee.

When complete, you can go back to "General Program Options" and remove the tick beside “Show non active employees in pay details entry" if you want to, however this can be done later.

You should now be able to make the change to the setup.