Entering Leave In Payroll Pro
Holidays and Leave are entering into the TimeSheet area of Payroll Pro.
This includes Holiday Pay, Sick Leave, Alternative Holidays, Bereavement Leave, and Public Holidays.
You access the TimeSheet area from "Enter Current Pay":
Here you will see the TimeSheet tab, which you can click, but you can also access this area by clicking the highlighted area below on the Payslip tab - anywhere in Salary, Wages, Holiday Pay down to Alternative Holidays.
The TimeSheet window will now appear. You will see a green area with the heading "Holiday Pay, Sick Leave, Public Holidays, Other". This is where you enter leave related items:
The items you can enter here include:
Holidays (H)
Sick Leave (S)
Bereavement Leave (B)
Public Holiday Taken - ie not worked (P)
Public Holiday Worked (W)
Alternative Holiday Taken (A)
You can double click under the "Description" heading for a menu, or you can enter the code for the item (shown in brackets in the list above).
Once you have entered the leave type, you may be asked if you want to "Clear Ordinary Hours". Click Yes or No. You can manually clear or change the ordinary hours so if you click the wrong button this is ok.
Next, the list of rates applicable as per the Holidays Act will appear. The most likely one will be highlighted, so you can usually select this one, and click Yes. This will fill in the rate for you, and something like the following will show in the green leave entry area.
You can change the number of days if you need to - for example if the employee is taking half a days leave, you can change the units to 0.5. The total will then automatically be calculated as the number of days multiplied by the rate.
SICK LEAVE or HOLIDAY PAY IN HOURS
Please note that if you have defined holiday pay or sick leave to be in hours instead of days, then the rate will be per hour, and the units will be the number of hours. Also, if you have defined Sick Leave to be in hours, the rate will always be assumed to be just the employees usual hourly rate instead of an average - you can manually calculate and override this is required.
Examples
Bereavement Day - same as sick leave but using Bereavement Day (B) instead of S/Sick Leave (S).
Alternative Holiday - same as sick leave but using Alternative Holiday (A) instead of Sick Leave (S).
Public Holiday Worked and Public Holiday Taken (not worked)
Annual Holiday Pay - Part of a day